VENDOR MARKET Application/Registration
Please note: You are encouraged to submit your vendor application and make your hotel reservation as well. This past TBRU™ our Vendor Market was filled to capacity and we expect the same this year. We can accommodate a maximum of approximately 60 vendors in the market.
Vendor Market ApplicationThis is an "Application to Vend" pending approval by the Texas Bear Round-Up™ vendor team. Special emphasis is placed on goods and wares that cater to the bear community – but just as our community is diverse, we strive to have a diverse representation of products. Applications will be reviewed by the team to ensure a minimal amount of product overlap and approval will be communicated promptly.
Vendor CostsStandard Booth - $200.00 (10 feet deep by 10 feet wide)Large Booth - $300.00 (10 feet deep by 20 feet wide)
For custom space, please email [email protected] with detailed requirements.
Vendor spaces will be marked off. Tables and chairs will be provided in an open-concept space. We will not have pipes and drapes to divide the booths. You can arrange your space to suit your needs – bring signs, banners, merchandising racks, portable walls, etc. We welcome your creativity within your designated space. Please be sure to not block traffic, alter the design of the market, or create a fire hazard. The layout will be approved by the Dallas Fire Marshall and there are restrictions in making changes. Please work with your vendor market coordinators who will be on-site for assistance.
Your vendor booth fees come with 2 event registrations/badges which must be listed in this application. The vendor badge allows you to participate in the basic events of TBRU™. (Add-on events require additional purchases).
If you need more than 2 individuals to run your booth - we offer additional solutions:
Vending Booth ONLY Helpers - $15/per person (max. 4)This badge allows Vendor Market Access only. This is good for those helping you at your booth who will not be attending any of the TBRU™ events. You will be emailed a digital form a week or so before TBRU to order the "vending-only helpers" name tags and pay the fee at that time.
Vending Booth Helpers - Already Registered for TBRU™ - $ no chargeIf your helpers are already registered attendees for the event they do not need additional credentials/badges to work at your booth. At your direction, we will provide them with a "vendor helper" sticker on the back of their badge to be able to access the market before opening hours.
Vending Booth Helpers - Attending TBRU™ Events - If you have helpers (beyond the two included with your booth registration) that will be attending TBRU™ Events - they must register as a TBRU™ attendee. Please have them go to the link on the TBRU™ website to register as an attendee. At your direction, we will provide them with a "vendor helper" sticker on the back of their badge to be able to access the market before opening hours.
All fields marked with an * must be completed
Personal Information
Yes, it's okay to send me text messages including confirmations, changes, and updates. Message frequency varies. Message and data rates may apply. View our terms of service & privacy policy.
Vendor Badges
If you are confident of the two names that will be the primary workers at your both you may list them below. If you are not confident of who it will be please leave it blank at this time.
A week or two BEFORE the event the Vendor Team will send you an email to update your two primary workers' information. Also, you will be able to list any additional helpers as well.
We know business needs change and it is better to collect this information closer to the event.
Let Roshann know if you have any questions. [email protected]
T-shirt
(The picture is for reference purposes only. The final T-Shirt/hat color and design are still to be determined.) (T-Shirt sizes can not be guaranteed after Feb 9, 2025)
T-Shirt
The picture is for reference purposes only. The final T-Shirt/hat color and design are still to be determined. (T-Shirt sizes can not be guaranteed after Feb 9, 2025)
WiFi
WiFi/Internet access is available in the vendor market area for a fee charged by the hotel's vendor. The fee represents the actual cost to TBRU™. It provides one log-in credential. Purchase your WiFi access now to avoid a higher on-site fee which is paid directly to the hotel's vendor. (purchasing on-site is more expensive). The preferred cellular provider of the hotel is AT&T with amplified cellular signals in the vendor market/hotel area. (T-Mobile has low reception in the vendor area and in the hotel)Press the Add key to purchase the number of wi-fi log-in credentials you will require. Connections only allow one device to connect at any time. Access is granted for your entire time at the TBRU™ vendor market.Hint: if you need more than one log-in code hit the "Add" button again to add additional quantities.
BearDance, Fri Mar 14, 8:00pm
TBRU™ is happy to once again partner with BearDance! Over a decade of partnership.BearDance returns to S4 during TBRU™ on Friday, March 22 from 8 pm to 4 am.Join the literal thousands of bears descending on the Dallas gayborhood for this huge party.You'll be wow'd by the fantastic lights, upgraded sound system, internationally recognized DJ's, special guest celebrity (TBA), and variety of spaces to be immersed in the music or step away for conversations with your buddies. This party has it all!Whether you're a grizzly bear, polar bear, daddy, cub, chub, otter, or chaser, you're gonna feel the love at this one-of-a-kind event. Our fun and sexy nonprofit events raise funds for our local LGBTQ charities. BearDance always brings something extra, never turnkey.Embracing the bear community and welcoming our allies, BearDance encourages you to let yourself loose on the dance floor and feel sexy at this body-inclusive party. From hitting the dance floor to action in the LGBTQ community,BearDance is all about good moves! ============================================Tickets info. This year we offer 2 kinds of tickets (they are not an add-on to each other):+ BearDance Standard General Admission $40 (discounted for TBRU™ registrants) This year we are adding a VIP Fast Pass which includes expedited entry to the club, a VIP-only room with a fully staffed bar and separate restrooms, and one fast pass line for the bar in the Rose Room and another in the upstairs lounge. If you would like these additional perks, you should order soon. There is a limited supply of VIP Fast Pass tickets, and we expect them to sell out.+ BearDance VIP Fast Pass Ticket $75 (discounted for TBRU™ registrants) ---Press the Add button to purchase tickets for this event------Press the Add button to purchase tickets for this event---Hint: If you need more than one ticket click the "Add" button again to order additional quantities.
T-shirt (size selection cannot be guaranteed after February 9, 2025)
The picture is for reference purpose only. The final t-shirt color and design is still to be determined.T-shirts/t-shirt sizes may not be available to registrations or orders completed after February 7, 2023.---Press Add button to confirm your t-shirt size---
TBRU 29 commemorative hat
The picture is for reference purpose only. The final hat color and design is still to be determined.Hats may not be available to registrations or orders completed after February 9, 2025.---Press Add button to confirm your hat selection---press the Add key to make purchase selections
Terms
Adult Items
Since the vendor market is open to the public, you must use good judgment when displaying products, playing videos, etc. (If you are selling/displaying sexual toys/insertables/devices, pornographic visuals, artwork containing nudity or sexual acts - the vendor market staff will assist you in proper placement). Please make sure you are abiding by the retail laws and public decency laws of Texas. The Vendor Team has the final say on the display of adult items.
Street Legal Attire
Booth staff can go shirtless or even in underwear. However, everyone must comply with Texas State law. Please remember to keep your genitals and butt covered at all times. A jockstrap or underwear that does not cover the anus/butt crack with a minimum one-inch wide (size proportionate) piece of material is not considered street-legal in Texas.
Access to Vendor Market
Vendor Market Hours of Operation
Cancellation
Cancellations must be received either in writing via email prior to February 28, 2025. No refunds will be processed after February 28, 2025. Please refer to the refund policy at tbru.org/refundpolicy for complete details.
Hotel Rooms
When you register for your vendor market booth you will find a link on the confirmation page to make your hotel reservations. Vendors reserve rooms in the TBRU main block of rooms. Rooms go quickly. For 2025 we have contracted the entire hotel for Friday and Saturday nights - while this does add rooms to our block - rooms could still sell out. DO NOT WAIT to book your rooms. Hotel room costs are the sole responsibility of the vendor.
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