TBRU Vendor Market Application

VENDOR MARKET 
Application/Registration

Please note. 
Before applying to be a vendor - please know that this event has a COVID-19 Protocol. All attendees must show proof they have completed their COVID-19 vaccination in order to be eligible to attend. Details at the end of this registration. Get vaccinated and we will see you at TBRU.


Vendor Market Application
This is an "Application to Vend" pending approval by the Texas Bear Round-Up production team.  Special emphasis is placed on goods and wares that cater to the bear community but just as our community is diverse, we strive to have a diverse representation of products. Applications will be reviewed by the team to ensure a minimal amount of product overlap and approval will be communicated in a timely manner.  

Vendor Costs
Standard Booth - $160.00 (10 feet deep by 10 feet wide)
Large Booth - $220.00  (10 feet deep by 20 feet wide)

For custom space, please email [email protected] with detailed requirements.

Vendor spaces will be marked-off. Tables and chairs will be provided in an open concept space. We will not have pipe and drape to divide the booths. You can arrange your space to suit your needs bring signs, banners, merchandising racks, portable walls, etc. We welcome your creativity within your designated space. Please be sure to not block traffic, alter the design of the market nor create a fire hazard. The layout will be approved by the Dallas Fire Marshall and there are restrictions in making changes. Please work with your vendor market coordinators who will be on-site for assistance.

To Apply - Please complete the information below.

All fields marked with an * must be completed

Personal Information


United States

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Vendor Badges

  • Each vendor will be provided with two (2) complimentary Vendor ID badges.
  • Two additional Vendor ID badges may be purchased for $75.00 each. 
  • Additional badges over 4 must be purchased for the full registration price applicable at the time of your request.
  • Vendor badges are solely for the use of you and your booth staff. 
  • All vendor badge names must match the badge holder's government issued ID .  
  • Lost or misplaced badges are subject to a replacement fee. No more than one badge will be replaced over the course of the event.  
  • Vendor ID Badges allow you access to TBRU events and venues which do not require the purchase of a separate event ticket.

Additional Vendor Badge Purchases


Complimentary T-shirt or Hat (limited to 2 items) *

  • T-shirt

    T-shirt

    (The picture is for reference purpose only. The final t-shirt color and design is still to be determined.) (T-shirt sizes can not be guaranteed after Feb 28, 2020)

    If you are selecting two t-shirts, select the first size and click add. Then select the second size and click add again.


  • Hat

    Hat

    (The picture is for reference purpose only. The final hat color and design is still to be determined.)


  • No Thanks

    No Thanks

    Please save the cost of my registration gift. I don't require either one.



  • WiFi

    WiFi

    WiFi/Internet access is available in the vendor market area for a fee charged by the hotel per device. Purchase your WiFi access now to avoid a higher on-site fee. The preferred cellular provider of the hotel is AT&T with amplified cellular signals in the vendor market area.

    Press the Add key to purchase the number of wi-fi connections you will require. Connections can be shared but only one device can be connect at any time.

    $35.00 ea.

Optional Special Event Tickets

  • BearDance, Fri Mar 25, 8:00pm

    BearDance, Fri Mar 25, 8:00pm

    Texas Bear Round-Up is proud to partner with BearDance for another exciting BearDance party during TBRU 26 Masquerade. BearDance is the largest party during TBRU weekend and a fundraiser for the beneficiaries of TBRU. As an á la carte event, it’s open for TBRU registrants and non-registrants alike to come together and have great fun. Additionally, BearDance is the only event of TBRU weekend that is 18 and up!

    Where: S4 (Station 4) at 3911 Cedar Springs in the gayborhood of Dallas. This 24,000 square feet nightclub offers a huge dance floor, immersive lights and sound, a great outdoor patio, a glassed lounge overlooking the dance floor, and a cabaret theater upstairs for drag and other entertainment.

    When: Friday, March 25, 2020 8:00pm 4:00am
    Who: DJs and Special Guest(s) To be announced soon

    Past DJ’s at BearDance have been internationally known and include such greats as Barry Harris, Alex Ramos, Hi Fi Sean, Blowoff, John LePage, Doug Jackson, Blaine Soileau, Ted Eiel, and Sean Mac. Past special guests have included Miss Vanjie, Alaska, Willam, and Daniel Franzese.

    Tickets: $30 on-line registration **UPDATE IN PROGRESS ** (until Noon CST, Wednesday, March 11, 2020), $35 at the hotel (Thursday - Noon-8:00PM, Friday March 13 Noon- until 4:00pm) and$40 at the door

    How to buy tickets:
    If you are REGISTERING for TBRU, you can add BearDance to your run package while online registration is open OR at the TBRU registration desk at the host hotel.

    ---Press the Add button to purchase tickets for this event---

    $30.00 ea.

  • Miz Cracker, Sat Mar 26, 8:00pm

    Miz Cracker, Sat Mar 26, 8:00pm

    IT'S TIME FOR DINNER!
    The Dallas Bears and Texas Bear Round-Up are proud to announce our featured entertainer for TBRU 26: Masquerade, Miz Cracker! An alum of RuPaul's Drag Race Season 10 and All Stars 5, Miz Cracker has been delighting audiences in NYC for years and is happy to entertain us in the Big D. Hot on the heels of her Klub Kids tour of the UK and her cross country "She's A Woman" show, Miz Cracker is thrilled to join us to provide our entertainment on Saturday, March 26th at the Hyatt Regency in Dallas, Texas. Doors open at 7:30PM with the show starting at 8PM

    ---Press the Add button to purchase tickets for this event---

    $20.00 ea.

Additional TBRU Merchandise

  • T-shirt (size selection cannot be guaranteed after February 26, 2020)

    T-shirt (size selection cannot be guaranteed after February 26, 2020)

    The picture is for reference purpose only. The final t-shirt color and design is still to be determined.

    T-shirts/t-shirt sizes may not be available to registrations or orders completed after February 26, 2020.

    ---Press Add button to confirm your t-shirt size---


  • TBRU 25 commemorative hat

    TBRU 25 commemorative hat

    The picture is for reference purpose only. The final hat color and design is still to be determined.

    Hats may not be available to registrations or orders completed after February 26, 2020.

    ---Press Add button to confirm your hat selection---

    press the Add key to make purchase selections

    $17.00 ea.


Texas Bear Round-Up Vendor Market Terms & Conditions

Terms

  • Vendors are solely responsible for their product, monies, and vendor space (including using your own cords and power strips). 
  • WiFi/Internet access is available in the vendor market area for a fee charged by the hotel. Phone lines are not available. 
  • The preferred cellular provider of the hotel is AT&T and their cellular signal is amplified in the vendor market area.
  • Each vendor agrees to have at least one person monitoring their booth at all times during Market hours 
  • All vendors and your team members must be at least 21 years of age. TBRU attendee or vendor badges will not be issued to anyone under the age of 21. The Vendor Market is open to non-attendees who are least 18 years or older.  
  • Texas Bear Round-Up, TBRU, TBRU Staff, TBRU Volunteers and/or Members of the Dallas Bears will not be responsible for your vendor area when it is unattended by you or your staff.
  • TBRU/Dallas Bears reserves the right to approve or decline any application/registration for the vendor market.
  • It is the goal of TBRU to offer a wide variety of goods and products at TBRU and thus may limit the number of vendors with like goods and services.
  • Vendor booth spaces will be assigned by the vendor team.
  • Vendor set-up is Wednesday evening 3:00pm - 10:00pm and Thursday morning 8:00am - 11:00am. All spaces must be set-up and ready for business no later than 11:30am on Thursday, March 24, 2022. 
  • Vendor space will be forfeited if vendor does not show up by 10:00am on Thursday March 24, 2022. Once a space is forfeited, the space will be awarded to a stand-by vendor or distributed to other vendors in the room needing extra space. Exceptions will be considered if vendor contacts the Texas Bear Round-Up Vendor Market Team before the event begins to report extenuating circumstances for your late arrival.  If you are selected to participate in the Vendor Market, and fail to show up without notice you will forfeit any future vending opportunities with Texas Bear Round-Up
  • TBRU holds a charitable raffle and auctions each year. We invite and encourage our vendors to donate items to this cause. The vendor team and the raffle/auction team leaders will touch base with you on Friday morning to receive any donations.  Thank you in advance for your generous donations.

Adult Items

Since the vendor market is open to the public. You must use good judgment when displaying products, playing videos, etc. Please make sure you are abiding by the retail laws and public decency laws of Texas. The Vendor Team has the final say on the display of adult items.

Street Legal Attire

Booth staff can go shirtless or even in underwear. However, everyone must comply with Texas State law. Please remember to keep genitals and butt covered at all times. A jockstrap or underwear that does not cover the anus/butt crack with a minimum one-inch wide (size proportionate) piece of material is not considered street legal in Texas.

Access to Vendor Market

  • Wednesday evening Early Set-Up and receiving dock access begins at 3:00pm. Set-up time will be provided on Thursday beginning at 8:00am. 
  • On following days, vendors will have access 30 minutes prior to opening and 30 minutes after closing
  • The Vendor Market will not be accessible outside of the pre-opening and post-closing times.
  • The Vendor Market will be closed, locked, and secured by hotel security.
  • When the vendor market closes vendors have two options:
    1. Leave products in your booth with covers provided by the hotel or your own covers.
    2. Take your products with you.
  • Vendors should never leave monies, credit card information, technology devices and/or irreplaceable items in the vendor area while unattended.
  • All vendor space must be vacated by 2:00pm on Sunday, March 27, 2022.

Vendor Market Hours of Operation

  • Thursday, March 24, 2022:  12:00noon - 6:00pm
  • Friday, March 25, 2022: 11:00am - 6:00pm
  • Saturday, March 26, 2022: 11:00am - 4:30pm
  • Sunday, March 27, 2022: 9:30am - 12:00noon

Cancellation

Cancellations must be received either in writing via email prior to February 28, 2022 No refunds will be processed after February 28, 2022. Please refer to the refund policy at tbru.org/refundpolicy for complete details.

Hotel Rooms

When you register for your vendor market booth you will find a link on the confirmation page to make your hotel reservations. We have set aside a block of rooms for our vendors. Hotel room costs are the sole responsibility of the vendor.

Acknowledgments

  • Vendors are solely responsible for the behavior and actions of their vendor representatives.
  • Vendors and Vendor Representatives are expected to uphold themselves to truthful and ethical business practices.
  • Vendors should have a policy for returns and exchanges.
  • Vendors and Vendor Representatives are expected to comply with the TBRU Code of Conduct.
  • TBRU / Dallas Bears may remove a vendor at any time, without refund, due to violations of the vendor market terms and conditions or for any actions or behaviors determined to be unethical, illegal, or actions that would jeopardize the organization as a whole.
  • Additionally, every guest must process through the COVID screening table before entering the event area. The COVID protocol for this event will be:  Guests must have completed the COVID-19 vaccination process as prescribed by the CDC (or your country's equivalence). You must show your vaccination results on the vaccination card or a digital photo of the card. Your name on your government-issued ID must match the name on the card. Any other Federal, State, Local or Venue protocols will be required to comply with as well. There is no exception or substitution for the COVID Vaccination protocol.

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